For Vendors

TNWIC Card

TNWIC is Here!

The Tennessee WIC Program has moved to an electronic benefit transfer (EBT) system.   For more information about TNWIC (including to submit a UPC request), click here.

To request a copy of the Approved Product List (APL), contact WIC.UPCRequest@tn.gov

Based on recent communication from USDA/FNS, TN WIC will be utilizing the USDA/FNS waiver for vendor exchanges. This waiver helps allow WIC participants to be treated like all other customers during the 2022 Abbott recall of certain powder infant formula.

Until further notice, this waiver allows TN WIC authorized vendors to permit exchanges of items under the 2022 Abbott recall of certain infant formula and exempt infant formula during COVID-19 supply change disruptions. Please also encourage the following:

  • As a part of the recall exchange process, WIC authorized vendors are not required to, nor do we recommend that they, determine whether a product was purchased using WIC benefits.
  • WIC authorized vendors must treat all customers the same with regard to the recall exchange process and possible substitutes (which may include, but are not limited to, the same product, a substitute product, store credit, or a cash refund).
     

The Tennessee WIC Program has over 800 participating grocers and pharmacies that are currently authorized to accept WIC Food Instruments (FIs) or TNWIC electronic benefits (EBT) in all 14 regions of the state. In addition, authorized groceries also accept Cash Value  Vouchers (CVVs) or Cash Value Benefits (CVBs) for fruits and vegetables.

Grocery staff checking inventory

To participate in the Tennessee WIC Program, WIC grocers must:

  • Be authorized to accept Supplemental Nutrition Assistance Program (SNAP) benefits (formerly Food Stamps)
  • Carry a “market basket” of staple foods
  • Have annual sales of WIC food items no more than 50% of the store's total food sales
  • Stock the minimum amount of WIC-approved foods 
  • Have prices comparable with other vendors of similar type in their region
  • Participate in training prior to initial authorization and at least once every 12 months to ensrue that WIC policies and procedures are followed and that WIC transactions are handled appropriately

Note: Pharmacies are only authorized to accept WIC FIs or TNWIC EBT for specialized infant formulas and WIC-eligible nutritionals.

Vendors are monitored on a regular basis by Regional Vendor Management staff and are subject to undercover investigations to verify compliance with the Program.

For additional information and forms, click on the links below.

How to Become a WIC Vendor

Grocery owner in store

For Grocers:

  • Submit a completed 2019 - 2021 General Application to the Regional Office in your area.  Click here to find your Regional Office contact.
  • Submit a copy of your SNAP authorization with your completed WIC application (if available).  You must submit a copy of your SNAP authorization before you can be authorized as a WIC Vendor.  Faxed or scanned and e-mailed copies are acceptable but must be followed up by mailing the original to the Regional Office.
  • Submit a "Grocer Price Report (GPR)" for regular stocked WIC food items.  Faxed or scanned and e-mailed copies are acceptable.  
  • Submit a "Therapeutic Formula and WIC-Eligible Nutritionals Price Report (TPR)" if you carry any of these products. 

For Pharmacies:

Note to All Vendors:  Refer to "Other Important Information" below for guidance concerning eligible WIC foods and required quantities, program policies and procedures and a listing of local WIC offices. 

  • All authorized groceries and pharmacies are expected to follow the terms of their agreement or face disciplinary action and/or termination of their agreement.  The Department’s decision to renew an agreement is based on the vendor’s previous performance. 
  • Various aspects such as maintaining minimum stock of WIC approved foods, keeping prices within acceptable guidelines, following polices and guidelines with respect to the handling and depositing WIC vouchers or processing WIC EBT transactions are taught and monitored by Regional Vendor Management staff.  In addition, all vendors are subject to undercover investigations to verify compliance with their agreement.